PayHero Integration

Karmly integrates with PayHero, online payroll software for New Zealand businesses. PayHero allows you to easily pay contractors, temps and internal staff and automatically send payroll transactions to Xero.

When Karmly is integrated with PayHero you can send timesheets for each candidate through to PayHero to manage NZ payroll processing.

You can watch an overview of how Karmly & PayHero work together here:

Integrating with PayHero

To integrate with PayHero, go to Manage > Integrations. Select PayHero and press connect. 

A pop-up will open, prompting you to enter your PayHero login details - ensure you're an administrator in PayHero and enter your login details.

Once connected you'll be returned to the Integrations page - if the integration is correctly synced you will see a green light on the Integrations page for PayHero.

Additional Admins

If you're an Administrator and your Karmly account has already been connected with PayHero by someone else, you'll just need to connect your Karmly & PayHero logins. Make sure you've been invited to PayHero as an Admin and you've accepted the invite. 

Then click 'Connect to PayHero' under your company logo:

A pop up will open, prompting you to enter your PayHero login details. It's important that each user has their own Admin access in PayHero, as each Karmly user needs to connect to PayHero using their own login credentials. 

Set Work 

Under Manage > Work edit each of your Karmly Work options and select the appropriate PayHero Work. When sending time entries to PayHero the selected PayHero Work will be used. 

It's important to get this setup right, as the PayHero Work will then determine which Pay Item should be used to pay the candidate. 

Existing PayHero Employees

When you integrate Karmly with PayHero, we'll check whether any Resources in Karmly already exist in your PayHero account. If they have the exact same Display Name in Karmly and in PayHero, we'll automatically connect their records (if there are multiple candidates with the same Display Name in PayHero, we'll also check their email addresses to find the right match). If we don't find a match, we'll set them up for you.

Once connected, you'll be able to see the PayHero icon on the Resource under Manage > People.

Sync Changes

You can sync changes to your employees from Karmly to PayHero under Manage > Integrations > PayHero by clicking Sync. If you've updated the Pay Cycle for any employees in PayHero their new Pay Cycle will also be synced back to Karmly. 

Alternatively, if you wish to sync only one resource you can do so from their user record under Manage > People.

Using Karmly & PayHero

Once your integration is set up you can find full instructions on how to send timesheets through to PayHero here. 

Details on what your candidates will see when your account is PayHero connected can be found here, and details of which fields flow through can be found here.